Dealership compliance teams spend 18+ hours per week manually reviewing FTC disclosures, DMV filings, and service communication records. FileSurf automates document extraction, validation, and audit-trail generation so your team stays compliant without the paperwork grind.
Use Cases
Automatically extract and validate FTC Buyer's Guide data from every vehicle transaction. FileSurf checks that required fields — warranty type, system coverage, dealer signatures — are present and correctly formatted before the deal is funded.
Capture and classify inbound and outbound service communications — repair orders, recall notices, customer authorizations, and technician notes — into a searchable, audit-ready archive. Never scramble to locate a document during an NHTSA inquiry again.
Process title applications, odometer disclosures, and lien releases in bulk. FileSurf extracts VIN, sale price, and lienholder data, validates against state DMV requirements, and exports clean data packets for DMV submission — eliminating manual re-entry errors.
Powerful Features
Everything you need to streamline your workflow with AI-powered automation.
Define compliance rules specific to your state and franchise agreement. FileSurf automatically checks every document against FTC Buyers Guide requirements, state usury limits, and CFPB adverse action notice formats — flagging discrepancies before they become violations.
Connect FileSurf to CDK Global, DealerTrack, Reynolds & Reynolds, and VinSolutions via REST API or scheduled data exports. Validated compliance data flows directly into your deal jacket and CRM records — no duplicate entry.
Every processed document carries a tamper-evident audit log: upload timestamp, extracted field values, validation results, reviewer sign-off, and export history. Generate regulator-ready audit packages in minutes, not days.
Monitor compliance status across all rooftops in one view. Spot document gaps, pending validations, and policy exceptions by location, department, or deal type. Drill into any record from the dashboard with a single click.
FAQ
FileSurf uses AI to automatically classify and extract data from FTC-regulated documents such as Buyer's Guides, retail installment contracts, and adverse action notices. The system validates required fields and disclosures against current FTC and state rules, then flags any documents that fall short before they reach the funding desk. All processed records are stored in a searchable, timestamped audit trail — exactly what regulators request during compliance examinations.
FileSurf handles the full range of dealership compliance paperwork: FTC Buyer's Guides, retail installment contracts (RICs), BHPH agreements, odometer disclosure statements, DMV title applications, lien releases, NHTSA recall acknowledgments, service repair orders, customer authorization forms, and F&I product disclosure packets. Custom document types can be added using FileSurf's schema builder.
FileSurf offers pre-built connectors for CDK Global, DealerTrack, and Reynolds & Reynolds. For other DMS platforms, we provide a REST API, webhook notifications, and scheduled CSV/JSON exports. Validated compliance data can be pushed directly into deal jackets or mapped to any DMS data structure your team defines.
FileSurf processes documents in parallel. A typical batch of 50 deal jackets — each containing 10–15 documents — completes extraction and validation in under 8 minutes. High-volume rooftops processing 200+ deals per month can run nightly batch jobs so every morning starts with a fully validated, audit-ready record set.
Yes. FileSurf is built on SOC 2 Type II certified infrastructure with AES-256 encryption at rest and TLS 1.3 in transit. Role-based access controls ensure that only authorized staff can view sensitive deal data. Configurable data retention policies automatically purge records per your state's document retention requirements, and all access events are logged for GLBA compliance.
Get started with FileSurf and let AI handle your ai workflow tools compliance dealership service communications tasks. 7-day free trial — pick a plan to get started.
7-day free trial. Cancel anytime.
Your AI workspace awaits
Your personal workspace in the cloud where AI agents manage and perform work for you.