HR teams process hundreds of documents per hire—I-9s, offer letters, benefits elections, background checks, tax forms. FileSurf reads, extracts, and validates them automatically so your team focuses on people, not paperwork.
Use Cases
Process I-9s, W-4s, direct deposit forms, benefits enrollment, and signed offer letters in one batch. FileSurf extracts all required fields, validates completeness, and flags any missing information before the employee's first day.
Extract structured data from resumes in any format—PDF, Word, plain text. Pull out work history, education, skills, certifications, and contact details into a standard schema for your ATS or screening workflow.
Process thousands of benefits election forms during open enrollment without adding temporary staff. Validate elections against plan eligibility rules, catch conflicting selections, and export clean data directly to benefits administrators.
Powerful Features
Everything you need to streamline your workflow with AI-powered automation.
Pre-trained extraction models for the documents HR teams handle most—I-9 (Section 1 and 2), W-4, W-2, offer letters, performance reviews, termination forms, and benefits enrollment. No template setup required.
Validate I-9 supporting documents automatically. FileSurf checks that documents are from the correct List A, B, or C, that expiration dates are valid, and that document numbers match expected formats.
Push extracted employee data directly to Workday, BambooHR, ADP, Gusto, and Rippling via API. Eliminate double data entry between document processing and your systems of record.
HR documents contain sensitive PII. FileSurf applies field-level access controls so payroll staff see compensation data while recruiters see application data—without changing your workflow.
FAQ
FileSurf extracts all Section 1 and Section 2 fields, validates that supporting documents meet USCIS requirements, checks expiration dates, and logs completion dates for re-verification tracking. For re-verification, FileSurf can flag employees whose work authorization is expiring within a configurable window.
Yes. FileSurf accepts resumes as PDFs, Word documents, plain text, and images of printed resumes. The AI handles varied layouts, multi-column formats, and different resume styles. Extracted data maps to a standard schema regardless of format.
FileSurf has pre-built integrations with Workday, BambooHR, ADP Workforce Now, Gusto, Rippling, and SuccessFactors. For other systems, our REST API and webhook support covers most custom integrations. Most HR teams are connected within a week.
FileSurf processes HR documents in SOC 2 Type II certified infrastructure with AES-256 encryption at rest and TLS 1.3 in transit. SSNs and other PII fields can be tokenized or masked in exports. Role-based access controls limit which users see which document types and fields.
FileSurf fits into existing workflows rather than replacing them. It acts as a document processing layer—receiving documents, extracting and validating data, then passing structured data to your existing HRIS, payroll, or benefits systems. Most implementations take days, not months.
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